Exceptionally Successful Events: Unit #12 Onsite Coordination

  • Duration
    124 Minutes
  • Author
    A.J. Steinberg
  • Course Level
  • Year Created
  • CFRE Approved
    2.00 Points



This Is Unit 12 of an On-Demand Instant-Access Comprehensive 12-Unit Course

That Includes Access To The Unit Recordings, Slides And Bonus Material Handouts.

It’s the Big Day! All those months of hard work have come down to a handful of hours to set up and run your event.

Are you ready?

One of the most difficult jobs facing an event planner is the day-of management. There are lots of moving parts involved. There are venue staff, rental companies, AV crews, volunteer teams, auctioneers and a slew of other vendors all convening for a few short hours of effort.

And you only get one chance to do it right!

This unit share the strategies and tips used by professional event planners to organize and execute successful  nonprofit events. Here you will get a game plan for coordinating your vendors, efficiently managing your volunteer team, syncing with your tech crew, and wrangling your stage presenters and speakers.

This unit provides the tools and strategies an Onsite Coordinator needs to successfully set up and run your event.

If your organization is looking to have their event run smoothly from set-up to break down, this new CharityHowTo course is for you!

Your presenter, A.J. Steinberg, is on a mission to help nonprofits create amazing fundraising events with strategies and resources to build events that are more deeply engaging, far more profitable, and easier to produce than they ever thought possible.

As a nonprofit event producer, A.J. understands the pain organizations go through when trying to create special events. After twenty years of producing successful fundraisers, she teaches simple systems that allow small-shop nonprofits to create professional-quality events that will shoot revenues sky-high and create meaningful guest experiences.

In this on-demand course your lessons will include:

  1. Lesson 1 – Unit Overview
  2. Lesson 2 – Overview of Your Responsibilities
  3. Lesson 3 – Day-of Timelines and Run of Shows
  4. Lesson 4 – Working with the Venue
  5. Lesson 5 – Working with event vendors
  6. Lesson 6 – Working with Volunteers
  7. Lesson 7 – Event Set Up
  8. Lesson 8 – Technical Run Throughs
  9. Lesson 9 – Venue Schematics and Tables
  10. Lesson 10 – Stage and Backstage Set Up
  11. Lesson 11 – Green Rooms, Comfort Rooms and Storage
  12. Lesson 12 – Troubleshooting Setup Issues
  13. Lesson 13 – It’s Show Time!
  14. Lesson 14 – Overseeing the Stage Program
  15. Lesson 15 – Post-event Coordination

Plus you’ll get these valuable bonus materials:

  1. Command Center Basics
  2. Sample Banquet Event Order (BEO)
  3. Sample Day Of Timeline
  4. Sample Loading Dock Rules
  5. Sample Schematic – Auction
  6. Sample Schematic – Ballroom

About Your Presenter:

A.J. Steinberg has been creating outstanding special events since 1999 with her Malibu, California-based event production company, Masquerade Events.

In 2015 A.J. created Queen Bee Fundraising, which focuses on the art of nonprofit event management.  Along with producing nonprofit events, A.J. teaches strategies for producing successful fundraising events and effective volunteer committee leadership. She also leads event planning workshops, and is a contributor with the Charity Channel Press.

A.J. works with a broad spectrum of nonprofit clients, including The Jane Goodall Institute, Cystic Fibrosis, BreatheLA and Union Rescue Mission. She is a recognized leader in the field of committee-based fundraising.

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