Recorded Webinar

Amazingly Successful Events! How to Recruit, Orient & Manage Event Volunteers - A Step by Step Guide (Recording)

Price: 59.99
Author: Tobi Johnson
Duration: 90 Minutes
Course Level: Beginner
Year Created: 2018
CFRE Approved: 1.50 Points
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Instant Access! Recorded Webinar Description

A Whopping 97% of the People Who Attended This Webinar Recording Rated It As Great to Excellent!

During this webinar recording, we will show you step-by-step the proven tactics to help your nonprofit find, recruit and manage special event volunteers to ensure a successful event and keep volunteers coming back. 

Save yourself a huge amount of stress, time and energy when planning and conducting your next event.  We will show you exactly what you need to do, so you won’t be stuck “doing it all.” 

Your presenter, Tobi Johnson, focuses exclusively on training nonprofits to strengthen their volunteer strategy and tactics. She brings over 30 years of volunteer management experience in the field and will share her best practices during this webinar.

You’ll learn …

Step 1: How to Set the Foundation to Increase Volunteer Participation

  • How to set up a leadership team early to help you throughout the event lifecycle
  • How to determine a reasonable timeline for volunteer planning and engagement
  • How to set up doable shifts that meet a variety of time availabilities
  • How to calculate the number of volunteers needed
  • How to cultivate future event, and longer term, volunteering right from the beginning

Step 2: How to Set Up Your Volunteer Recruitment to Boost Pre-Event Buzz

  • How to write volunteer recruitment copy that grabs attention for a variety of channels 
  • How to use volunteer & supporter testimonials to boost sign ups
  • How to write copy for an online volunteer registration page that generates excitement

Step 3: How to Identify and Engage Others to Help You Spread the Word 

  • How to choose partners that can help you connect with groups of volunteers
  • How to create “ambassador kits” that help partners spread the word while keeping consistent with your messaging
  • How inspire robust volunteer-to-volunteer word of mouth advertising 

Step 4: How to Prepare Volunteers for Success

  • How set up volunteer guidelines that make sense for your event
  • How to handle the cost of event tickets and meals for volunteers
  • How to create a simple email onboarding campaign that prepares volunteers and reduces no shows
  • How to design event day volunteer orientations for simple and more complex roles
  • How to get others involved in orienting volunteers to increase commitment

Step 5: How to Manage Volunteers on Event Day(s) So You Aren’t Stuck Doing It All

  • How to set up a volunteer welcome table that helps volunteers get settled in quickly
  • How to plan ahead for volunteer needs so they feel supported
  • How to make sure volunteers are easily identifiable
  • How to quickly match volunteers with roles on the fly
  • How to plant the seeds during the event for future for volunteer participation

Step 6: How to Follow Up and Keep Them Coming Back for event and Other Volunteer Opportunities

  • How to collect and share stories and visuals during and after the event that can be used for recognition and future volunteer recruitment
  • How to plant the seeds after the event for future for participation
  • How to appreciate volunteers in ways that really matter and don’t break the bank

You’ll Get These BONUS Materials:

  1. Volunteer Roles & Responsibilities Planning Template
  2. Volunteer Recruitment Pitch Worksheet
  3. Ambassador Kit Template
  4. Reminder Email & Phone Call Scripts
  5. Orientation Agenda & Ideas for Event Volunteers
  6. Tip Sheet for Better Thank You Notes
  7. All Bonus Materials in a Consolidated PDF 

What Attendees Said about This Webinar Recording:

“First, it's great that you practice what you preach.  Great presentation that helped us in reaffirming what we do well, introducing us to current best practices, and providing us the opportunity to focus on the top three items that will make a difference for our events.”

Deborah Wallace

“We feel better prepared to take on our annual event with Tobi's tips!”

Casey Shaw, Elizabeth River Project

“Wonderfully practical information and accessible materials.”

Gail Johnson

“Interesting, thought-provoking, inspiring. Glad to have supplemental materials to refer to. Thank you.”
Lesa Miller, Guide Dogs of America

"I'm very excited to implement some of these ideas into our volunteer program!"

Korin Roemhn, PRIM&R

"Webinar provided lots of new ideas on volunteer management and engagement. Thank you!"

Khonnie Lattasima, ACC Senior Services

"This was definitely a helpful webinar and I really appreciate ALL of the resources provided

(materials, links, etc)!"

Sabrina Cutaia, French Quarter Festivals Inc.

"I learned valuable information about how to engage volunteers in special events  and keep them coming back!"

Jennie Straub, Pregnancy Resources at Cornerstone

"I took away so many ideas to make our next event even more successful.  Thank you for the  excellent information and specific ideas/steps to follow."
Heather Blackwell, Foothills Academy Society

"Lots of great tips, practical info and templates! I am so glad I became a member and look forward to learning from experts as I begin a new role as Executive Director. There's so much to learn! "
Kay Clark, Southwestern Ohio Hemophilia Foundation

About Your Presenter:

Tobi Johnson, MA, CVA is an internationally recognized author, speaker, thought leader in the field of volunteer engagement. She is the President of Tobi Johnson & Associates, a consultancy that helps nonprofits of all sizes strengthen their volunteer strategy, and Chief Engagement Officer of VolunteerPro, an online learning and networking community for leaders of volunteers.

Tobi is also a contributor to Volunteer Engagement 2.0: Ideas and Insights for Transforming Volunteer Programs in a Changing World, edited by and published by Wiley & Sons in May 2015. She shares insights and evidence-based strategies to attract, inspire and mobilize top volunteer talent through Tobi’s Volunteer Management Blog.


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